Position: Tribal Court Deputy Clerk

LocationS-M Tribal Court

Salary: $11.50 per hour 

Reports to: Clerk of Court

Table of Equivalencies: Does Not Apply
Based upon Grant Funding

Posting Date: 3-7-18

Closing Date: 3-14-18 

Pay Grade:  4

Every employee of Stockbridge Munsee Community is expected to present themselves in a professional manner to customers as well as other departments. Stockbridge Munsee Community strives to provide a provide a positive team environment where everyone contributes.


The Deputy Clerk must be willing to undertake an attitude of service and professionalism, and function as a part of the Tribal Court Team.  The Tribal Court operates as a branch of the Stockbridge Munsee Government and to the best of its ability, must meet the demands of the law and of tribal members.


All employees of Stockbridge Munsee Community must meet the following qualification:

1.  Must submit to and pass a pre-employment drug and health screening.

2.  Must be at least 18 years of age, unless otherwise stated on job description

3.  Must maintain an acceptable departmental attendance record

4.  Must be able to work weekends, nights and holidays

5.  Must obtain and maintain Elder/Youth License as stated on job description


1.       Assist Tribal Court Clerk with filing, copying, scanning, mailing, and functioning of Tribal Court as directed by the Chief judge and the Court Clerk.

2.       Must manage all garnishment of wage cases in their entirety.

3.       Must keep an accurate record of all garnishment deductions taken per Tribal Court Orders.

4.       Must manage all collection of debt cases in their entirety, often in bulk, including providing service on the parties.

5.       Prepare summonses, notices, garnishments orders and other court documents as directed, and also review court orders drafted by other agencies.

6.       Assist with keeping all case files safe and secure; file accurately and promptly all relevant documents, such as Notices, Affidavits, Reports, Discovery materials, Pleadings, Court minutes, written Court Orders, Judgements Dockets, Correspondence, and other legal documents.

7.       Assist the tribal Court Clerk with maintaining the Court’s calendar and schedule.

8.       Assist with prompt notification of parties of all relevant court hearings and ensuring proper service prior to Court.

9.       Attend all court hearings as directed and keep minutes of all proceedings.

10.    Where requested by a Judge, prepare a written summary if a trial or other hearings and proceedings.

11.    Provide non-legal assistance to individuals, usually pro-se, telephonically and in person.

12.    Provide overall judicial assistance to all acting judges, while preventing ex parte communication.
keep all databases current with party contact information, documents, and cases status details.

13.    Manage dismissed and closed case files by archiving in electronic form.

14.    Must work effectively as part of the team of Tribal Court Employees.

15.    Work cooperatively with other tribal and no-tribal agencies and appointed Guardian ad Litems.

16.    Must display a professional attitude at all times in person and on the telephone.

17.    Must make travel and meeting arrangements as necessary for Court staff.

18.    Create purchase orders and order office supplies as necessary.

19.    Sort incoming mail and redirect or distribute as necessary.

20.    Post Tribal Court docket on a weekly basis.

21.    Receive payments and issue receipts.

22.    Must maintain strict confidentiality.

23.    Must maintain an acceptable departmental attendance record.

24.    Must be reliable and prompt when reporting to work.

25.    Required to attend job related, in-service, meetings, and training to maintain professional and technical knowledge.

26.    Must adhere to tribal law and other applicable laws as well as tribal personnel policies and procedures, and land use codes.

27.    May be required to satisfactorily complete an exam or other testing requirement(s) to determine skill proficiency.

28.    The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position.  The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.


1.       Must have Prior experience as a secretary or equivalent training. Legal experience is preferred.

2.       Must have a High School Diploma or GED.

3.       Must have clerk of court certificate.

4.        Must be able to maintain and organize files and records.

5.       Must have basic computer skills with a working knowledge of WordPerfect, Microsoft Word, or other similar software programs.

6.       Must be able to maintain strict confidentiality.

7.       Must Qualify for a Fiduciary Bond.

8.       Must be willing to become familiar with the community.

9.       Must have good oral and written communication skills.

10.    Must be able to type 60wpm.

11.    Must be reliable and trustworthy,

12.    Must provide two references along with application.

13.    Must have a valid driver’s license, reliable transportation, and insurance are required.  Must obtain a Wisconsin driver’s license within 30 days of employment if applicant has an out-of-state driver’s license.  Must meet and maintain the eligibility to operate a personal or tribal vehicle under the driver acceptability guidelines as established by Mohican Nation Insurance

14.    Must be willing to attend all applicable training.

15.    Must pass pre-employment drug and health screening.  Must adhere to the Tribe’s Drug and Alcohol Free Workplace Policy during the course of employment.

16.    Must be eligible for coverage under the employer’s liability insurance.

17.    Must have demonstrated ability to maintain satisfactory working record in any prior or current employment.

Must abide by departmental and organizational safety, testing, and uniform guidelines.

19.    Must be able to meet physical requirements of position.


1. This position requires a lot of sitting with occasionally stoop, kneel, crouch, and lift and/or move up to fifty (50) pounds.

2. Evening and/or weekend is required. Extended hours and irregular shifts may be required.

3. Work environment requires excellent personal hygiene due to working in close proximity to others and in an enclosed area.

4. A Tuberculosis (TB) Screening and/or TB Skin Test may be required.

How To Apply

Download and Fill Out Application 

Print Job Description 

Email Completed Application 

Mail Completed Application to:

Stockbridge-Munsee Human Resources
P.O. Box 70 Bowler, WI 54416

Fax completed application to (715) 793-4380


The Stockbridge Munsee Community operates as an equal opportunity employer. Except Indian Preference is given in accordance with the Tribal Employment Preference Ordinance.

Although an interview may be granted, this does not determine that the candidate fully meets the qualifications until it is determined by the interview team.